List all estimates

GET /api/offers
<?xml version="1.0" encoding="UTF-8"?>
<offers type="array" page="1" per_page="100" total="2">
    <offer>
        ...
    </offer>
    <offer>
        ...
    </offer>
</offers>

The list can be filtered with parameters:

GET /api/offers?offer_number=AN123

Shows all clients with the term “AN123” in their offer number. It doesn’t matter if you use upper– or lowercase.
The following parameters can be used:

Parameter Description
client_id ID of the client
contact_id ID of the contact
offer_number Estimate number
status Status of the estimate (DRAFT, OPEN, WON, LOST, CANCELED, CLEARED). More than one statuses could be given as a comma separated list. Theses statuses will be logically OR-connected.
from Only show estimates since this date (format YYYY-MM-DD)
to Only show estimates to this date (format YYYY-MM-DD)
label Free text search in label text
intro Free text search in introductory text
note Free text search in explanatory notes
tags Comma separated list of tags
article_id ID of an article

Get a single estimate

GET /api/offers/{id}
<?xml version="1.0" encoding="UTF-8"?>
<offer>
    <id type="integer">1</id>
    <client_id type="integer">123</client_id>
    <contact_id type="integer"></contact_id>
    <created type="datetime">2007-12-13T12:12:00+01:00</created>
    <offer_number>AN123</offer_number>
    <number type="integer">123</number>
    <number_pre>AN</number_pre>
    <number_length type="integer">0</number_length>
    <status>OPEN</status>
    <date type="date">2010-10-01</date>
    <address>Billomat GmbH &amp; Co. KG
Hollertszug 26
57562 Herdorf
Deutschland</address>
    <title></title>
    <label>project 123</label>
    <intro>We are pleased to offer you the following items:</intro>
    <note>We are looking forward to your answer.</note>
    <total_gross type="float">107.1</total_gross>
    <total_net type="float">90.0</total_net>
    <net_gross>NET</net_gross>
    <reduction>10</reduction>
    <total_gross_unreduced type="float">119.0</total_gross_unreduced>
    <total_net_unreduced type="float">100.0</total_net_unreduced>
    <currency_code>EUR</currency_code>
    <quote type="float">1.0000</quote>
    <customerportal_url>https://mybillomatid.billomat.net/customerportal/offers/show/entityId/123?hash=123456789aabbcc</customerportal_url>
    <taxes type="array">
        <tax>
            <name>VAT</name>
            <rate type="float">19.0</rate>
            <amount type="float">19.0</amount>
        </tax>
    </taxes>
    <validity_date>2010-10-31</validity_date>
</offer>

status can have the following values:
– DRAFT
– OPEN
– WON
– LOST
– CANCELED
– CLEARED
net_gross can have the following values:
– NET
– GROSS
In addition to the estimate combined taxes (taxes) will be returned.
Estimate items and comments can be accessed separately.

Create an estimate

POST /api/offers

Creates an estimate.

XML element Description Type Default value Mandatory
client_id ID of the client INT yes
contact_id ID of the contact INT
address the address ALNUM Client’s address
number_pre Prefix ALNUM Value taken from the settings
number serial number INT next free number
number_length Minimum length of the estimate number (to be filled with leading zeros) INT Value taken from the settings
date Estimate date DATE today
title Title of the document ALNUM
label Label text to describe the project ALNUM
intro Introductory text ALNUM Value taken from the settings
note Explanatory notes ALNUM Value taken from the settings
reduction Reduction (absolute or percent: 10/10%) ALNUM
currency_code Currency ISO currency code Default currency from the settings
net_gross Price basis (gross or net prices) ALNUM (“NET”, “GROSS”) Default value taken from the settings
quote Currency quote (for conversion into standard currency) FLOAT 1.0000
validity_date Date of validtiy DATE
free_text_id The ID of the free text to set title, label, intro and note. INT
template_id The ID of the template to be used to complete the estimate. INT ID of the default template

status at creation is always DRAFT.
The remaining properties are automatically calculated.
Estimate items (offer-items) can be specified directly at creation. Please find a documentation of the XML elements at Create estimate items, but the XML element offer_id need not be specified with.

<offer>
    <client_id>5</client_id>
    <date>2009-11-17</date>
    <offer-items>
        <offer-item>
            <unit>Piece</unit>
            <unit_price>1.23</unit_price>
            <quantity>1.5</quantity>
            <title>foo</title>
        </offer-item>
        <offer-item>
            <unit>Piece</unit>
            <unit_price>1.23</unit_price>
            <quantity>5</quantity>
            <title>bar</title>
        </offer-item>
    </offer-items>
</offer>
<?xml version="1.0" encoding="UTF-8"?>
<offer>
    <id type="integer">1234</id>
    <client_id type="integer">5</client_id>
    <created type="datetime">2007-12-13T12:12:00+01:00</created>
    <offer_number>AN124</offer_number>
    <number type="integer">124</number>
    <number_pre>AN</number_pre>
    <number_length type="integer">0</number_length>
    <date type="date">2009-11-17</date>
    ...
</offer>

Edit estimate

PUT /api/offers/{id}

Updates an estimate with the given parameters.
An estimate can basically be edited in draft status (DRAFT) only.
Items and comments could not be edited at the estimate. Please use the appropriate resource instead.

<offer>
    <date>2009-10-13</date>
</offer>

Delete estimate

DELETE /api/offers/{id}

Deletes an estimate with all documents (PDFs), items and comments.

Complete estimate

PUT /api/offers/{id}/complete

Completes an estimate in the draft status (DRAFT). Here, the status of open (OPEN) is set and a PDF is generated and stored in the file system.

The optional parameter template_id determines which template is used to create a pdf.

If this parameter is not specified, the template specified at the estimate or the default template is used.

<complete>
    <template_id>123</template_id>
</complete>

Open pdf of an estimate

GET /api/offers/{id}/pdf

At this point, the parameter format=pdf can also be used to open the PDF directly with MIME type “application/pdf”.
With the optional parameter type=print you can request the PDF without background. Note that the setting print_version must have been activated.

<pdf>
    <id type="integer">4882</id>
    <created type="datetime">2009-09-02T12:04:15+02:00</created>
    <offer_id type="integer">240</offer_id>
    <filename>offer_123.pdf</filename>
    <mimetype>application/pdf</mimetype>
    <filesize>70137</filesize>
    <base64file>{base64 encoded PDF}</base64file>
</pdf>

Send an estimate by e-mail

POST /api/offers/{id}/email

Sends an estimate by e-mail.

XML element Description Type Default value Mandatory
email_template_id ID of the e-mail template INT
from Sender EMAIL Default email from the settings
recipients Recipients of the e-mail. There must be at least one xml node for “to”, “cc” and/or “bcc”. XML node/EMAIL yes
subject Subject of the e-mail (may include placeholders ALNUM Value taken from the (default) e-mail template
body Text of the e-mail (may include placeholders) ALNUM Value taken from the (default) e-mail template
filename Name of the PDF file (without .pdf) ALNUM offer_{id}
attachments Further files. Attachments can contain as many nodes on the “attachment” with the elements “filename”, “mimetype” and “base64file”. XML node
<email>
    <from>info@billomat.com</from>
    <recipients>
        <to>info@billomat.com</to>
        <cc>mail@example.com</cc>
    </recipients>
    <subject>Your estimate</subject>
    <body>Dear sir or madam, ....</body>
    <filename>estimate</filename>
    <attachments>
        <attachment>
            <filename>drawing.pdf</filename>
            <mimetype>application/pdf</mimetype>
            <base64file>{base64 encoded file}</base64file>
        </attachment>
    </attachments>
</email>

Send estimate by mail

POST /api/offers/{id}/mail

Sends an estimate by mail. Pixelletter has to be configured as add on for usage.

XML element Description Type Default value Mandatory
color Determines whether to use color printing. BOOL 0
duplex Determines whether to use duplex printing. BOOL 1
paper_weight Determines the paper weight in grams. Possible values are 80 or 90. INT 90
attachments Further PDF files. Attachments can contain as many nodes on the “attachment” with the elements “filename”, “mimetype” and “base64file”. XML node
<mail>
    <color>0</color>
    <duplex>1</duplex>
    <paper_weight>90</paper_weight>
    <attachments>
        <attachment>
            <filename>drawing.pdf</filename>
            <mimetype>application/pdf</mimetype>
            <base64file>{base64 encoded file}</base64file>
        </attachment>
    </attachments>
</mail>

Cancel estimate

PUT /api/offers/{id}/cancel

Undo cancellation

PUT /api/offers/{id}/uncancel

Mark estimate as won

PUT /api/offers/{id}/win

Mark estimate as lost

PUT /api/offers/{id}/lose

Mark estimate as cleared

PUT /api/offers/{id}/clear

Mark estimate as uncleared

PUT /api/offers/{id}/unclear